Speare Support posted on Feb 13 2017 3:08AM

Tagging Words, Phrases, Building Blocks and Boards

Not only is tagging useful as a building block retrieval mechanism, but it is also useful for associating searchable synonyms and definitions to words and phrases you're using in building blocks.

Have you ever had that experience where you've searched for some word or phrase in a document but couldn't find it? You've looked all throughout the document because you were positive that you wrote that phrase somewhere in there. Now you're beginning to doubt whether you wrote it down at all. What's worse is that that thing you're searching for was connected to a brilliant thought, too. If only you could find it again...

Well, tagging things can help solve part of that problem. Of course... you're going to have to tag the building block — but when you do, you're going to have different phrases you can now use to find those great ideas with.

Adding tags to blocks

Let's take a look at a couple of examples of how to tag words, phrases, and building blocks in Speare.

Here's an example building block I've created...

Let's say that we wanted to tag this building block with the phrase "thought processor software." Here is how you would do this in Speare...
  1. Click on the building block to edit it.

  2. Enter the following to the end of the block: [] (thought processor software)

    Note: make sure there are no spaces between these three characters [](

    Note: you can put commas between keywords.

    When you're done entering the tag, it should look like the above with the brackets, parenthesis and keywords as shown above.

  3. Next, hit enter or click outside the building block to accept the changes.

The building block will look like this...

Now you'll be able to search for the words "thought processor software" and this building block will appear in the search results list.

You can see that when we searched for "thought processor software," we have the following results. In the first block, only the word "thought" is found, but in the second block, "software, processor, and thought" are all found.

The reason that the word "thought" is the only word highlighted in the first block is that it is the only visible matching word, but the block was found because the phrase we are are searching for is a hidden tag in the block.

Adding tags throughout a block

Let's say that you wanted to add the technical phrase "expanded cognitive flexibility" along with the note, "not to be confused with multi-tasking" near the phrase "trains of thought." Here's how we would do that...

I'm going to click the dropdown arrow on the building block this time.

Note: I could've just clicked the building block and edited the whole paragraph as one unit, but sometimes it's just easier to do edits when each sentence is separated in their individual blocks.

Notice the highlighted section in blue. I placed the "[](" right next to the phrase "trains of thought." Here's what the building block looks like when I press the up arrow in the top right corner of the building block...

This time when we search for "cognitive software" we get...

The building block is found, but nothing is highlighted. Again, that is because the search found the hidden tag and there were no matching visible words in the building block.

Adding a tightly coupled tag

Let's say I want to associate the technical jargon, "expanded cognitive flexibility" directly with the phrase "trains of thought." Most of the time you'll want your audience to read the simpler phrase, but you may want to be able to find the using your technical jargon. Here's how to do that.

Notice that this time, I placed the phrase "trains of thought" inside the open and closed brackets. When I collapse the building block, again this is what it will look like.

No matter what tags or where I add them in a building block, the block always has a clean look as shown in the image above.

When I search for "cognitive flexibility," this time we see that "trains of thoughts" is highlighted in light orange as depicted below. This lets you know that "trains of thought" is associated with your search. It is very helpful to tag phrases using brackets because you can quickly see the association. This is a much more powerful way of tagging than using hash tags.

Tagging a board

Here's what I've been doing to tag boards...
  1. Click the title of the board to open the "Rename" dialog

  2. Enter your title and then enter a few dashes and any keywords after the dashes.

  3. Now you can find the boards associated with the keywords you entered, simply by using the keywords in the Boards panel filter.

Have fun exploring the different ways you can tag content in building blocks in Speare.

If you have any questions about this feature, please let us know.


See also How To Create External Links